NOTE: AI-Driven Contract Analysis and Data Extraction features are available only in accounts which have paid for them.
The Anatomy of the Bulk AI Data Extraction Page
The Bulk AI Data Extraction Page features two section grids: Batches and All Documents.
Batches
This grid contains a list of each extraction run and features a "Document Count" column and information on the status of processing labeled “Is Complete”. Other useful columns include the Batch ID number column and the Created Date, which can be used to sort extraction activity by date.
All Documents
As extractions are run, the All Documents grid will populate with a list of contract records from the document files of the batch. To see a list of records from a single batch, users can click the checkbox next to the batch in the Batches grid, and the All Documents grid dynamically changes to list only those records from that extraction run as seen in the graphic below.
Performing AI-Driven Contract Analysis and Bulk Data Extraction
Using AI-Driven Contract Analysis and Bulk Data Extraction is a multi-step process with instructions below. In this example, multiple documents are uploaded using Bulk Data Extraction.
On the Homepage, click
on the left-hand menu under the Tools section. On the Bulk Data Extraction page, click
at the top left of the page above the Batches grid.From the Progress pop-up modal window, choose the Data Verification Mode (choices below), and then select the Next button.
Auto - System will automatically verify extracted data.
Manual - Require manual verification of extracted data.
From the Progress pop-up modal again, next choose the method to upload the contract files. The option for this example is "Directory".
Selecting Directory offers two Folder Options: "Select a Local Folder" or "Select a Local Folder and filter by extension(s)". NOTE: When choosing Select a local folder and filter by extension(s), a new field appears to enter in the file extension type (e.g., .docx), as seen below.
4. After selecting the files, a prompt appears displaying the number of files to upload from the folder. Click the Upload button from the prompt as seen below.
5. Now, below the upload box the list of files appears. At this point there's an opportunity to click the red "X" next to any file you want to de-select from the upload list. Next, on the Upload Contract Documents page, click the Upload X File(s) button. The Data Analysis and Extraction process begins.
6. An Upload Progress window briefly appears displaying the progress of the extraction for each file.
7. Once the upload progress is complete, the view returns to the Bulk Data Extraction Page where a new line item entry is added to the Batches grid and the documents appear in the All Documents Grid.
No Contract Type Found
If files being extracted during a Bulk upload do not match an existing Contract Type in Type Manager, the following message “Contract Type Detection Failed” appears in the Processing Status column. To continue, click the document file row in All Documents where the message appears. This opens a window to choose from the list of existing Contract Types as seen below.
The final step, when a Contract Type is selected, is to click Continue, as seen above. The extraction process then continues until it is complete.
NOTE: If a new counterparty is identified and does not already exist in the account, an opportunity to create a new Organization record is available by selecting the checkbox in the display report as seen below.